Open House Sign-In Sheet Template (Free Printable PDF)
Key Takeaways
A free printable open house sign-in sheet as a PDF or Word file, plus what to put on it, how to word consent, and what to do with the names afterward.
5 min read
An open house sign-in sheet is a one-page form at the door where visitors write their name and contact details, so you can follow up after the event. The template below is a printable one-page sheet with a header for the property, a spot for your consent wording, and a table for name, phone, email, whether the visitor has an agent, and notes. Download it as a PDF or a Word file.
Disclosure: we make ListingFlare, which offers a QR code sign-in as an alternative, mentioned near the end. The sheet works on its own.
What to Put on a Sign-In Sheet
| Column | Why it is there |
|---|---|
| Name | So you can greet them by name in follow-up |
| Phone | Optional contact method, only if they agree to be contacted |
| The easiest way to send the listing link and a thank-you | |
| Has an agent? (Y/N) | Tells you how to approach follow-up, and helps you follow your brokerage's rules |
| Notes | What they liked or asked, to make the follow-up personal |
Ask only for what you will use. A short sheet is easier and quicker to fill in than a long one.
Optional Columns: Add Only What You Will Use
| Optional column | When it helps |
|---|---|
| How did you hear about this open house? | Shows whether the sign, the online listing, a flyer or another agent brought people in, so you know what to repeat |
| Timeline to move | Helps you decide who to call first |
| Pre-approved? (Y/N) | Only if you will use the answer, and only if your brokerage's rules allow asking |
| Interested in similar homes? | Lets you send other listings later, if the visitor agrees to be contacted |
Every extra column makes the sheet slower to fill in, so add one or two at most.
Sign-In Sheet, Sign-Up Sheet, PDF or Word: Which File to Use
Agents say “open house sign-in sheet” and “open house sign-up sheet” for the same page: the form visitors fill in at the door. The files above differ only in format:
- PDF: print it as it is. This is the quickest option.
- Word: open it to add your name, your brokerage, the property address, your consent line or extra columns before printing.
Make Your Own in Word or Google Docs
- Start a new document and add a header line with the property address, the date and your name.
- Type your consent line under the header.
- Insert a table with one row per visitor (about 15 rows is a reasonable start) and a column for each field in the tables above.
- Make the text large enough to write in, and leave space between rows.
- Print more copies than you expect to need.
Add Consent Wording
Visitors should know what their details will be used for. The template has a spot at the top for a short consent line. An example you can adapt: By signing in, I agree that the host may contact me about this property. Rules on calls, texts and marketing emails vary, and your brokerage may have its own required wording, so check both before you print. This is general guidance, not legal advice. The FTC’s CAN-SPAM compliance guide for business is a good starting point for marketing emails.
Tips for the Day
- Make signing in optional. Do not require contact details to enter. Pressure can lead to made-up entries.
- Keep the sheet covered or face-down. Visitors should not be able to read each other's details.
- Print extra sheets. A busy open house can fill one quickly.
- Use a pen on a string or clipboard, so it does not walk away.
- Add the property address and date first. You will thank yourself when you have several open houses in a week.
What to Do With the Sheet Afterward
Type the names into your contact list the same day and send a quick thank-you. Our guide to open house follow-up has a timeline and templates for email and text. Keep the sheet somewhere private, since it has personal information.
Paper Sheet or QR Code?
Some agents use a paper sheet, some use a QR code that opens a sign-in form on a visitor's phone, and some use both. A paper sheet needs no phone, battery or connection, but you have to type it up afterward. A QR sign-in puts the details straight into your lead list. ListingFlare gives each listing a QR sign-in page that asks for name, email, phone and whether the visitor has an agent, then creates a lead and emails you. See sign-in sheet vs QR code for a fuller comparison, and the open house flyer generator if you want a flyer with the QR code on it.
Skip the Retyping: A QR Sign-In That Creates the Lead
The paper sheet works. The slow part is typing it up afterward. ListingFlare gives each listing an open house sign-in page you open from a QR code. It asks for name, email, phone and whether the visitor has an agent, creates the lead for you, emails you, and can send a first reply automatically. Read how the QR sign-in and lead inbox work, or see the live demo or start the 14-day free trial, no credit card needed.
Frequently Asked Questions
What should an open house sign-in sheet include?
The property address and date, a short consent line, and columns for name, phone, email, whether the visitor has an agent, and notes.
Is there a free open house sign-in sheet template?
Yes. This page offers a free printable PDF and an editable Word version of a one-page sheet.
Do I need consent wording on a sign-in sheet?
It is good practice to tell visitors how you will use their details, and rules on calls, texts and marketing emails vary. Check your brokerage's guidance and the rules where you work.
Should visitors have to sign in?
Making it optional is a good default. Requiring it can discourage people from visiting and often leads to made-up details.
Is a QR code better than a paper sign-in sheet?
Each has trade-offs. Paper needs no phone but you must type it up. A QR sign-in saves the details automatically but depends on visitors using their phones. Many agents offer both.
Is an open house sign-up sheet the same as a sign-in sheet?
Yes. Agents use both names for the form visitors fill in at the door, and the same template works for either.
Can I make my own open house sign-in sheet in Word or Google Docs?
Yes. Add a header with the property address and date, a consent line, and a table with columns for name, phone, email, whether the visitor has an agent, and notes. The steps are in the section above.
